Maximize Savings, Minimize Hassle
You may have noticed that the price of your favorite scrub top or pant is slowly starting to creep up to reflect industry wide increases in raw materials such as cotton. This might be a good time to consider pooling orders with co-workers because many catalog companies offer volume discounts or shipping promotions for larger orders that can add up to excellent values for you. Marcus Uniforms offers a 10% discount on orders over $300 and free UPS Ground shipping within the continental US on orders over $100. Taking a few minutes to glance over the Customer Service section might result in substantial savings for everyone.
You may be reluctant to suggest pooling orders because sometimes the individual that speaks up is saddled with the responsibility, but with just a little be of advanced planning and a few easy organization tips, you can maximize the savings and minimize the hassle.
Let co-workers know that you are submitting a group order to take advantage of discount pricing and free shipping and the minimum order amount required. That can be as easy as posting a note in the lunch room, at the time clock, or even on a social network such as Facebook. Your employer might even be willing to assist. Include a website for the vendor, a location for catalogs and a firm deadline for submitting orders. This might also be a good time to contact the vendor to request a few extra catalogs to distribute at work. Hang on to your own copy as a reference. At Marcus Uniforms, you can request free catalogs online by simply clicking the Request Catalog link in the top corner of the page at www.MarcusUniforms.com. You may also want to let co-workers know that if the pooled order reaches $300, everyone can take advantage of a 10% discount on their scrubs order, not to mention free UPS Ground shipping as long as you are within the continental US. This is a good time to stock up on essentials, shoes and medical accessories. Co-workers can even submit their orders on a downloadable order form.
Once you’ve gathered the orders, it’s time to create the master order form and collect the funds. Always collect funds in advance of placing the order to avoid uncomfortable misunderstandings later. Provide a receipt for cash and have checks made out to you so that a single payment method can be used. Using an Excel Spreadsheet offers numerous shortcuts for group orders. Taking just a few minutes to set one up will save so much time later in the process.
Here is a sample format which can be tailored to meet the specific needs of your group:
You can add a column for each person to initial that they’ve checked over their scrubs order, a column for people to check when they’ve picked up their order from you or, for our international customers, a column to distribute USPS shipping charges or even to calculate exchange rate. The advantage of the spreadsheet is that it will recalculate your totals for you quickly and efficiency if changes are needed and can be used again in the future.
More importantly, the spreadsheet offers a quick and simple way to submit the order. At Marcus Uniforms, for example, you have several options to submit the order: by phone with a credit card; online using a credit card, Checkout by Amazon or PayPal; by fax or by US Mail. Just make sure that you are using a single payment form for the entire order and shipping to a single address to take advantage of the discount. In a hurry? Fax or e-mail the spreadsheet and Marcus Uniforms will enter the order for you and either call you for credit card information or send a PayPal invoice. Just be sure to write down your order number for future reference and to provide an e-mail address so that tracking information can be sent as soon as the package is shipped.
Receiving the Order
One of the most common mistakes that group orders encounter is allowing individuals to take their scrubs, shoes or medical accessories from the order before it is completely checked in. Unfortunately, this often leads to stressful issues about missing sizes or items that are difficult to track down and resolve. Avoid that headache by checking in the order completely first against your spreadsheet and the packing list that will accompany the order.
Once you have checked in the merchandise, ask co-workers to pick up their order and initial the spreadsheet. A good paper trail in the short run has long term benefits.
Set a date for co-workers to make returns or exchanges and use that spreadsheet again adding a column for item returns and item requested. Marcus Uniforms reships exchange merchandise back out to you free of shipping charge one time per order. That adds up to savings especially with a group order. Though we try to make sure that we provide as much information as possible so that you are pleased with your scrubs purchase, returns are sometimes inevitable. To take advantage of the free reship, ask co-workers to again pool the exchanges and send them back within 2 weeks of receiving the order. Sometimes, one co-worker will send back merchandise right away, taking advantage of the free reship and leaving other co-workers to fend for themselves. Clear communication and a firm deadline completely avoid these hassles by keeping everyone on the same page. USPS Priority Mail is usually the least expensive way to send back merchandise. Again, efficient use of the spreadsheet allows you to divide return costs among affected co-workers. Just make sure that you use a carrier that will provide a tracking number for your package.
Pooling orders can be an extremely cost effective way of purchasing medical uniforms, shoes, accessories or even gifts. Free shipping and volume discounts add up quickly and are often appreciated by hardworking co-workers. Marcus Uniforms is here to help. Whether you need a little assistance with color matching, sizing, checking inventory, additional catalogs or even setting up your spreadsheet, we’re happy to assist.
Contact us at 800-453-3944 Monday through Friday from 8-5 Central Time or via e-mail at firstname.lastname@example.org.